Accounting Finance:Enquire on A/R Transactions and Balances

Overview

• You can sequence and select the transactions from the A/R that you want to enquire about. There are a number of selection criterias for an enquiry. For example, you can select on only debtor number or on the combination debtor number, due date and amount. To narrow down your search for a specific transaction you can enter the appropriate values in the selection fields.
• To further specify your enquiry you can also sequence your transactions. The sequences make it possible to sort the transactions in a pre-defined manner.

To Enquire on A/R Transactions and Balances

• Under Enquiries (blue side panel)
• Select A/R balance/stat/agreem/tran OR
• Select Enquiries
• Type A/R under search argument and click enter
• Mark A/R Balance/stat/agreem/tran and click enter

• Under Selection - enter debtor number
• Enter 1 for single invoice or 2 for a range of invoices
• Enter invoice number(s)
• Click enter

Invoice Enquiry

• Double-click on the record (invoice)
• Note - on the blue side panel there are many other options
• Click DIS invoice enquiry
• Click enter twice
• Double-click on line to obtain text details (usually text is on last line)
• Click F8 to bring up text (if available)

• Review text
• Click F12 twice to move back to previous panel
• Click Create invoice copy if you wish to print, fax or email invoice (left side blue panel)
• OR F12 to back out of document

Create Invoice Copy

• Option 1 – change Print Y and printer queue (to printer number)
• Option 2 - change Fax Y> to fax and enter fax number in address field
• Option 3 – change Email Y to email and enter email address in address field
• Click Enter