Accounting Finance:Entering RT Debit Notes

Overview

• Enter 12
• Click enter

• Enter 11
• Click enter

• Change to RT (case sensitive)
• Click enter

• A listing of all RT debits will be on the screen which needs to be entered in A/P invoice/credit note entry (at this point it is best to have 2 sessions open).
• \\superserver\Accounting\common\Workflows\Accounts Payable\FIN-AP-007-Work with Inventory Invoices and Purchase Orders-111913.pptx
• Open a second session in ASW and go to the A/P invoice/credit note entry. Click on the hyperlink above and use the workflow until you reach page 10

Using the data on the RT debit list

• Enter Document type RT
• Enter Supplier number
• Enter Document number and Supplier number = RT debit number on the list
• Enter Supplier invoice date = order date on the list
• Enter Transaction amount as a negative (use the total on the Received amount column not the PO amount column)

• Enter Due date = 45 days from when the products left our bldg. or 5 days from when products were destroyed (use either the PO enquiry screen or Gauss to pull up the required information, use the net due date rule found on AP-007 page 10).

• Enter Invoice matching Y
• Enter text (put the RA# and date when product left our bldg. or when product was destroyed/picked up and by whom)
• Put a stop code PS
• Enter Terms of payment UR

• Post everything to GL 210300 and press enter.
• Enter all the RT debits and close your batch (no need to print the batch)
• NOTE: When entering RT debits and you know the vendor is a seasonal vendor, inform the person who does collections that you have entered a debit