Accounting Finance:Manual Invoicing in DIS (By Debit Allowance)
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By Debit Allowance
- If when matching PO to AP supplier invoice, the PO is not picking up the correct price and the price has a VEDI (by debit allowance), you must invoice the VEDI through sales order.
- You cannot debit the VEDI as a price variance debit note because the manual PO price must be changed to reflect the correct price which will likely be the price the supplier is charging. For example, the supplier invoice price is $1,000 but the PO is picking up the base price of $1,100 instead of the promo price (IFP610) of $1,000. You must change the PO price to $1,000 and invoice the supplier for the $100 (VEDI).
Sales
- Select Home (ASW "Splash" screen)→Sales→Work with sales orders
- Click add
Sales Order Maintenance
- Enter customer #
- Enter order type – enter either AR for invoice or A2 credit
- Enter currency (optional - default is “CAD”)
- Click enter to confirm
- To change payment terms - click header
- Change “TOP” –enter new payment terms
- Note: all A/R payment terms start with “Z”
- Click enter
- Select Lines
- To change tax code - click address
- Mark delivery
- Click enter
- Address number – enter 999
- County – enter new tax code
- Click enter OR
- Click F6 to recalculate after changing delivery address
- Click enter
- Select lines
- To enter new item - enter:
- -Item # 02029692 (by debit alloance)
- -Quantity
- -Price (enter credit price as a positive figure)
- -Click enter
- Click enter
- To enter line text, mark line
- Click text
- Click enter
- Enter text (enter vendor item #, description, calculation and uniPHARM item #)
- Click enter
- To complete order - click right green arrow
- Click enter
- Click F12 to return to previous panel
Order is now status 45
- Mark invoice
- Click text
- Enter text (enter supplier invoice # and PO#)
- Click enter
- Mark invoice
- Click invoicing
- Click enter to print selected invoice
- Click enter again
Invoice Printout
- Change printer queue (optional)
- Change number of copies (optional)
- Change hold before print (optional)
- Change save after printer (optional)
- Click enter
