Accounting Finance:Supplier Accounts-Setting up Supplier for EDI

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Overview

By the end of this course, you will be able to:

  • Set up suppliers to handle EDI transmissions

EDI Ownership

EDI Business Process Owner = John ASW Names File Administrator = Nancy EDI Technical Owner = Pat

Typical EDI/EFT Transaction Cycle

1. UWD sends a purchase order (EDI 850)
2. Supplier sends an acknowledgement notice (EDI 855)
3. Supplier sends an advance shipping notice (EDI 856)
4. Supplier sends an electronic invoice (EDI 810)
5. UWD sends an Electronic Funds Transfer (EFT)
6. UWD sends a remittance advice (EDI 820)


  • We may not receive all of the EDI transaction documents from every vendor
  • EDI communication with vendors is handled by SPS Commerce

Process

  • EDI vendors set up by Finance in the Names file
  • Standard ASW functionality is used
  • Use Production Notice from SPS Commerce to determine EDI documents that may be exchanged

Setting up Supplier for EDI

1. Select Customer
2. Select Work with names

EDISetup1.png

3. Highlight the applicable supplier
4. Press Change

EDISetup2.png

Enabling 850 (Purchase Order)

1. Press Enter until the DI documents, all screen is displayed
2. Double-click the line with:
  • Document = ORDERS
  • Document subtype = 1
  • Method = EDI/400
  • Method subtype=ANSI/X12

EDISetup3.png

3. Enter Y into the Send document field
4. Press Enter

EDISetup4.png

This screen applies only to Sales Orders

5. Press Enter

EDISetup5.png

Enabling 855 (PO Acknowledgement)

1. Double-click the line with:
  • Document = ORDRSP
  • Document subtype = 1
  • Method = EDI/400
  • Method subtype = ANSI/X12

EDISetup6.png

2. Type Y into the Receive document field
3. Press Enter when finished

EDISetup7.png

Enabling 856 (Advance Shipping Notice)

1. Double-click the line with:
  • Document = DESADV
  • Document subtype = 1
  • Method = EDI/400
  • Method subtype = ANSI/X12

EDISetup8.png

2. Type Y into the Receive document field
3. Press Enter

EDISetup9.png

4. Enter values as shown (should be the defaults)
5. Press Enter when finished

EDISetup10.png

6. Press F12 to move back to previous panel

EDISetup11.png

Enabling 810 (Vendor Invoice)

1. Double-click the FINEDI method

EDISetup12.png

2. Type the vendor number into the Party identification field
3. Press Enter

EDISetup13.png

4. Press Enter to move to next panel

EDISetup14.png

5. Double-click the line with:
  • Document = INVOIC
  • Document subtype = 1
  • Method = EDI/400
  • Method subtype = ANSI/X1

EDISetup15.png

6. Type Y into the Receive document field
7. Type Y into the Paper copy field
8. Press Enter

EDISetup16.png

9. Double-click the line with:
  • Document = INVOIC
  • Document subtype = 1
  • Method = FINEDI
  • Method subtype = blank

EDISetup17.png

10. Type Y into the Receive document field
11. Press Enter

EDISetup18.png

Enabling 820 (Remittance Advice)

1. Double-click the line with:
  • Document = REMAD
  • Document subtype = 1
  • Method = EDI/400
  • Method subtype = ANSI/X12

EDISetup19.png

2. Type Y into the Send document field
3. Press Enter when finished

EDISetup20.png

Enter Remittance Advice Email Address

Click link below for instructions on how to set up a contact in CNS:
Finance:Supplier Accounts-Setting up Contacts in CNS

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