Distribution Centre:Cold-Chain Product Receiving

Overview

Cold Chain protocol is required to validate the supply chain in order to ensure that the temperature has not been compromised during shipping from manufacturer/supplier to uniPHARM.

Protocol to Receive Cold Chain Product

• All Cold Chain Products are temperature probed within half hour of being received in by the receiving Cold Chain station. (piece count done & waybill signed for)
• All Cold Chain Product received by cooler box is temperature probed with our data loggers and probes, (Smart Reader Plus from ACR). All information is captured via graphs and saved on the company superserver. Any product monitored outside the allowable range of 2 to 8 Celsius will also have a discrepancy form filled out.
• Unless a logger comes with the shipment approved by the vendor, and the looger meets all requirements we do not need to use our data loggers. Any logger must be capable of down loading the information otherwise we will use our data logger to gather the information. Some vendors may require us to email data to their QA department, example: Novartis
• All Cold Chain Product delivered by refrigerated service is put by the receiving Cold Chain Product station, and received into the system immediately after, (piece count done & waybill signed for). Temperature mapping of truck is available upon request from uniPHARM.
• All Cold Chain Product is put away to an alarm monitored refrigerator upon completion of receiving with an RF scanner. All products are put away immediately by a receiver or a shelf maintenance staff.
• All Cold Chain Products with any discrepancy while receiving are to be held for inspection in an alarm monitored fridge. The receivers will check the CPS, if the product is stable for 48 hours or more and the shipment label shows that the excursion time did not exceed the 48 hours then we will receive the product into inventory. Otherwise we will wait till instruction from the buyer or assistant buyer are received. The buyer and assistant buyer is emailed all graph and discrepancy forms related to all issues while receiving Cold Chain Product in the DC.
• All discrepancies of Cold Chain Product are either received into inventory, as per authorization from the buyer and vendor, or sent back to the vendor using Cold Chain shipping methods.(cooler box and gel packs)

Receiving Cold Chain Products

1. The Receiver takes the cold chain pack-out boxes to the cold chain station (the cold chain station by bay door #6)
2. The Receiver open the box and place a temperature probe beside the product and closes up the cooler box as it was found.
3. The temperature is monitored for about 15 to 20 minutes for a steady reading.
4. If the temperature falls with-in the 2 to 8 Celsius range, the items are received in.
5. If there is a temperature deviation (product is above 8 or below 2),
6. The Receiver will fill out the the temperature log form \\SUPERSERVER\Distribution Centre\Richmond\Common\Receiving Cold Chain Product\Cold Chain Forms\Template PO problems.xls
7. Email form to Ruby at Ruby Shergil