Information Systems:Cannot Close Inbound Shipment-No Receiving Lines for Shipment

The receiving process is –

1 – scan the barcode of the shipment ID (which is the PO number, followed by a letter – A is first receipt, B is second, etc)

2 – scan the bar code of the PO number

3 – scan all the items received, and enter each quantity

3 – close the shipment, which will apply the receipts against the PO and close the line (status 60), and make the products available to be picked (change the held flag on WHOLOP (Location occupancy) from ‘Y’ to ‘N’.

It is possible for the receiver to go back to step two for another purchase order without doing step 1 to change the shipment ID. This will combine multiple PO’s in a single shipment. The shipment ID for the second PO will not close as there will be no lines – they will close when the original shipment is closed. This won’t cause any problems; other than perhaps timing if you really want to close one PO without the other.

To see if this is what happened, run query on file SROLCL in library UP1480BFVA, looking at records where field CLORNO is equal to the PO that you cannot close.

                                   Display Report                                                            
                                                                   Report width . . . . . :     333  
Position to line  . . . . .                                    Shift to column  . . . . . .          
Line   ....+....1....+....2....+....3....+....4....+....5....+....6....+....7....+....8....+....9...
       Shp  Shipment ID        Shipping      Ord no   Ord   Supplier no  Shpmt  Item          Qty     
       Sts                     agent                  line               Line              stock un
   
000002  60  8172890N                        8178286    260  20130          500  02107167      4.0
000003  60  8172890N                        8178286    270  20130          500  02107175      5.0
000004  60  8172890N                        8178286    290  20130          500  02113538      3.0
****** ********  End of report               
      
F3=Exit      F12=Cancel      F19=Left      F20=Right      F21=Split      F22=Width 80 

This shows that four lines for purchase order 8178286 were received under shipment 8172890N. The PO lines will be flagged as received when that shipment is closed. (‘Shp Sts’ of ‘60’ means that it has in fact been closed.)