Information Systems:EDI Document Specifications
EDI Documents
uniPHARM supports the following X12 version 4030 EDI documents:
810 - Invoice 820 - Remittance Advice 850 - Purchase Order 855 - PO Confirmation 856 - Advanced Shipment Notice
Document specifications are X12 EDI standard documents version 4030 that we use to communicate with our vendors via EDI. We require our vendors to use our document maps and build them into their system so they can send us invoices and receive our POs and also utilize the additional documents we provide. The minimum we require to do EDI with a vendor is the 810 and the 850 so we can send orders and they can send us back invoices. If they can do the 855 and the 856 then that is a bonus and very helpful but we never push it on anyone as many of our vendor partners don't have the capability to produce these documents. Often the reasons that vendors can't do these documents is because they require various parameters to be passed from the PO and returned in the 855 and/or 856 and these parameters are usually not kept in the vendors' system making it difficult for them to comply with the document specifications.
The 820 is a special case as it is an EDI payment remittance advice sent by EDI. Many vendors can't actually use the 820 properly as it needs to be tied to another EDI document linked to the bank payment and we don't support any additional EDI documents like that. Currently when we send the remittance advice it's usually right after the payments are sent. However, there is a delay in the payment going through to the vendor as it takes a couple of days to clear the bank, therefore the 820 always arrives before the payment. This causes problems for some vendors that require the payment and the 820 to arrive at the same time or the payment to arrive first so they can use automated processes built into their system to settle the payments to the invoices. If a vendor requires this type of a setup then the 820 cannon be used.
We do provide an alternate or additional remittance advice by e-mail and it's set up in CNS using the email type: RMADEM. This can be used instead of the 820 if a vendor cannot it. Bottom line is the 820 is not really required and doesn't help us streamline our processes, it's just another method of sending the remittance advice.
EDI Document Links
If you need to send the latest version of our document specs to a vendor or you need to view them yourself you can access them here:
Unipharm 810 - Invoice Guidelines (V4030 June 29 2013).pdf Unipharm 820 - Remittance Advice Guidelines (V4030 Aug 30 2006).pdf Unipharm 850 - Purchase Order Guidelines (V4030 Dec 7 2006).pdf Unipharm 855 - P O Ack Guidelines (V4030 July 9 2007).pdf Unipharm 856 - ASN Guidelines (V4030 Dec 7 2006).pdf