Distribution Centre:Cold-Chain Product Receiving

Protocol to receive Cold Chain Product

• All Cold Chain Product is temperature probed within half hour of being received in the DC by the receiving Cold Chain station. (piece count done & waybill signed for)
• All Cold Chain Product received by cooler box is temperature probed with our data loggers and probes, (Smart Reader Plus from ACR). All information is captured via graphs and saved on the company super server. Any product monitored outside the allowable range of 2 to 8 Celsius will also have a discrepancy form filled out.
• Unless a logger comes with the shipment approved by the vendor, and the looger meets all requirements we do not need to use our data loggers. Any logger must be capable of down loading the information otherwise we will use our data logger to gather the information. Some vendors may require us to email data to their QA department, like Novartis
• All Cold Chain Product delivered by refrigerated service is put by the receiving Cold Chain Product station, and received into the system immediately after, (piece count done & waybill signed for). Temperature mapping of truck is available upon request from uniPHARM.
• All Cold Chain Product is put away to an alarm monitored refrigerator upon completion of receiving with an RF scanner. All products are put away immediately by a receiver or a shelf maintenance staff.
• All Cold Chain Products with any discrepancy while receiving are to be held for inspection in an alarm monitored fridge. The receivers will check the CPS, if the product is stable for 48 hours or more and the shipment label shows that the excursion time did not exceed the 48 hours then we will receive the product into inventory. Other wise we will wait till instruction from the buyer or assistant buyer are received. The buyer and assistant buyer is e mailed all graph and discrepancy forms related to all issues while receiving Cold Chain Product in the DC.
• All discrepancies of Cold Chain Product are either received into inventory, as per authorization from the buyer and vendor, or sent back to the vendor using Cold Chain shipping methods.(cooler box and gel packs)