Accounting Finance:Statements-Running Customer Statements

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Overview

  • There are two types of statements that can be created. These include: Balance Forward Statements and Open Item Statements.
  • Balance Forward Statements provide a detailed list of all customer transactions, both current and future. Customers who receive these statements are setup in the Customer Statement Format Types extension file.
  • Open Item Statements provide a detailed list of all customer transactions associated with an Open Item for the statement period. Again customers who receive these statements are setup in the Customer Statement Format Types extension file.

Statement Types

  • BA – bimonthly automatic
  • MM – monthly manual

Running Customer Statements

1. Select 2 Start uniPharm Extensions

RunStmt1.PNG

2. Select 1 VA Company (PRODUCTION)

RunStmt2.PNG

3. Select 1 UWD Extensions

RunStmt3.PNG

4. Select 7 STM -- Statements

RunStmt4.PNG

5. Select 11 View Statement Control Periods

RunStmt5.PNG

Run statement for:

  • bi-monthly (16th and 1st)
  • monthly (vendor statements at month-end only) (1st only)

Do not run statements at the same time. Wait until the first is completed before starting the next.

6. Scroll down and find statement type and statement period
7. Enter RU next to statement period and press Enter
8. Regenerate statement data Y and press Enter

RunStmt6a.PNG

9. Specify Run Method – enter B for Batch. Always do Batch.
10. Press Enter

RunStmt7a.PNG

11. Press Enter to confirm
12. Go to Work with Jobs and make sure there are no active jobs before proceeding

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13. Select 5 View Statement Runs

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14. Find run numbers (the first run is a balance forward statement and the second is an open item statement)
  • The “regular” statements have a P in the ID; the monthly ones end in MM
15. Update statement checklist with the 2 run ID’s
16. Go back to STM-RUN/6 to repeat the procedures for MM statements (month-end only)
17. After generating the statements, proceed to Accounting Finance:Statements-Running List of Statements Not Balancing to ASW before printing statements. Make sure there are no discrepancies before printing statements.

RunStmt10.PNG

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