Accounting Finance:Entering RT Debit Notes
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Overview
- Enter 12
- Click enter
- Enter 11
- Click enter
- Change to RT (case sensitive)
- Click enter
- A listing of all RT debits will be on the screen which needs to be entered in A/P invoice/credit note entry (at this point it is best to have 2 sessions open).
- \\superserver\Accounting\common\Workflows\Accounts Payable\FIN-AP-007-Work with Inventory Invoices and Purchase Orders-111913.pptx
- Open a second session in ASW and go to the A/P invoice/credit note entry. Click on the hyperlink above and use the workflow until you reach page 10
Using the data on the RT debit list
- Enter Document type RT
- Enter Supplier number
- Enter Document number and Supplier number = RT debit number on the list
- Enter Supplier invoice date = order date on the list
- Enter Transaction amount as a negative (use the total on the Received amount column not the PO amount column)
- Enter Due date = 45 days from when the products left our bldg. or 5 days from when products were destroyed (use either the PO enquiry screen or Gauss to pull up the required information, use the net due date rule found on AP-007 page 10).
- Enter Invoice matching Y
- Enter text (put the RA# and date when product left our bldg. or when product was destroyed/picked up and by whom)
- Put a stop code PS
- Enter Terms of payment UR
- Post everything to GL 210300 and press enter.
- Enter all the RT debits and close your batch (no need to print the batch)
- NOTE: When entering RT debits and you know the vendor is a seasonal vendor, inform the person who does collections that you have entered a debit
